Keeping track of an up-to-theminute flight manifest is one of our least favorite aspects of corporate meeting planning. Attendees are late to book their flight; change their inbound flight without letting you know; have personal preferences as to how early they want to be at the airport for a departure—and they don’t always communicate these changes and preferences to us. What if there was a way to put the onus of getting to and from the airport and venue back on the attendees and off the plate of the meeting professional?
Though they're lumped in with destination meetings and conferences, incentive trips are a special class of event. Many of the “basics” are similar— food and beverage, flights, hotel accommodations—but the priorities are completely different. As a planner, it’s critical to adjust your approach to this unique style of event to ensure your attendees enjoy their once-in-a-lifetime experience.
It's a match! The laws of (event) attraction
What is the ideal length for a keynote presentation? What about a breakout session at your conference? During the event planning process you are trying to fill the time, but is that the best approach?
Conference planners usually ask speakers to deliver keynotes ranging from 40-90 minutes. For breakouts, 60-90 minutes is the norm. This is such a common practice that it forces speakers to create content to fill the time, instead of offering the most impactful message possible.
Social responsibility has always been a prominent and important part of our personal lives. As the interconnectivity between our personal and business lives grows, so does the desire for employees to give back at work. To this end, Corporate Social Responsibility (CSR) events are on the rise as they create goodwill with attendees and the community. Corporate groups of varying sizes are able to come together through a mix of different programs set up to benefit local or national nonprofit organizations.
Sometimes an event calls for something truly outside the box. A great brainstorming session leads to a big idea, yet you’re stumped as to how you’re going to pull it off. Whether it’s transforming an exhibit hall entrance into a ship or creating a 10-foot 3D prop in the shape of an event logo, it is key to approach a custom production using best practices in order to have the best possible outcome.
Understanding the Need
Put down your phone and network
THE MOST COMMON QUESTION asked by emerging leaders when they are looking for career advice is: “What should I know that I don’t?” And a common comment from people down the road in their career is: “Back then I didn’t know what I know now.” Here’s the best advice I’ve received that I think still rings true this many years later.
You have secured and signed contracts for the venue, hotel rooms and keynote speakers. But as we learned on Sept. 11, 2001, some things are beyond eventhe best meeting planner’s control. Event cancellation insurance is one of the most overlooked forms of insurance coverage that a meeting professional might shop for.
Emerging leaders and senior industry professionals sum the answer up in a word cloud.